Equipment-as-a-Service: Is EaaS Right for Your Business?

From software to heavy machinery, more businesses are moving away from ownership toward subscription-based access models. One of the fastest-growing trends in commercial finance is Equipment-as-a-Service (EaaS).

Instead of buying or leasing equipment, EaaS allows businesses to pay monthly to use equipment—with maintenance, upgrades, and support included.

This model is gaining traction across industries like IT, manufacturing, and healthcare—but is it the right choice for your business?

In this guide, we’ll explain:

• What EaaS is and how it works
• The benefits and limitations
• Which industries are adopting it
• How it compares to traditional leasing or financing
• Whether it’s a good fit—or a costly distraction

What Is Equipment-as-a-Service (EaaS)?

EaaS is a subscription model where a business pays to access and use equipment without owning it. The service provider retains ownership and usually handles:

• Installation
• Maintenance and repairs
• Software updates (if applicable)
• Monitoring or analytics (e.g. IoT integration)
• Equipment replacement when outdated or faulty

Think of it as the Netflix model for machinery, servers, or medical gear.

EaaS = “Pay for performance” instead of “Buy and depreciate.”

Who’s Using EaaS Today?

While still emerging, EaaS is catching on in:

• Information technology (hardware, networking, cybersecurity)
• Medical & dental clinics (imaging equipment, sterilization units)
• Manufacturing (robotics, CNCs, 3D printers with performance billing)
• Warehousing & logistics (scanners, racking, sensors, AGVs)
• Food processing (refrigeration or packaging-as-a-service)

Even construction and transportation are starting to explore “use-based” agreements for specialized machinery or electric fleet trials.

How Is EaaS Different from Leasing?

At a glance, EaaS might sound like leasing—but there are key differences:

Advantages of EaaS

✅ Always Up-to-Date

You get access to the latest equipment without worrying about obsolescence.

✅ No Upfront Capital

Ideal for startups or cash-conscious businesses. No down payment or major initial investment.

✅ Maintenance & Support Included

Fewer surprise costs. Repairs, replacements, or software updates are handled by the provider.

✅ Scalability

Need more units? You scale up your subscription. Slow season? Some providers offer the ability to scale down.

✅ Off-Balance-Sheet Simplicity

Most EaaS plans are treated as an operating expense (OPEX)—potentially simplifying accounting and improving debt ratios.

Drawbacks of EaaS

❌ No Ownership or Equity

You’re essentially renting—so there’s no asset to show at the end of your payments.

❌ Higher Long-Term Cost

Monthly payments are often higher than leases or loans. Over time, you may pay more than the item’s value.

❌ Vendor Lock-In

Switching providers can be difficult—especially if equipment is custom-configured or software-integrated.

❌ Not Yet Standard for All Industries

In sectors like trucking, farming, or construction, EaaS is rare or unavailable for most core equipment.

Real Example: IT Company Chooses EaaS Over Buying

Business: Managed IT service provider in Toronto
Need: 18 new desktop workstations, servers, and cybersecurity gear
Options:

• Buy outright for $95,000
• Finance with $0 down, 5-year lease-to-own at 9.8%
• Use an EaaS provider offering $2,350/month, fully bundled with refresh every 3 years

Decision:
Chose EaaS to avoid upfront spend and ensure latest hardware for clients.

Outcome:
Improved client uptime, reduced IT maintenance tickets by 23%, and shifted costs from CAPEX to OPEX on their books.

When EaaS Might Be a Good Fit

• You operate in a rapidly evolving tech industry (IT, healthcare, automation)
• You want predictable costs and built-in maintenance
• You don’t need to build asset equity
• Your team lacks capacity to manage ownership responsibilities
• You're a startup or high-growth business with tight capital constraints

When Traditional Financing or Leasing Is Better

• You want to own or control the equipment at the end of the term
• You need equipment with a long useful life (e.g. trucks, trailers, cranes)
• You can manage your own repairs and depreciation
• You’re concerned about paying more over time
• You operate in an industry with limited EaaS adoption

Explore Leasing & Loans or Refinancing Options for ownership-aligned strategies.

Can You Combine EaaS with Financing?

Absolutely. Some businesses:

• Use EaaS for fast-depreciating tech, like IT hardware
• Use traditional financing for durable assets, like trucks, machines, or freezers
• Use refinancing or sale-leaseback to free up capital that funds EaaS subscriptions

At Mehmi, our credit analysts help clients evaluate hybrid structures that support growth without overleveraging.

FAQs: Equipment-as-a-Service (EaaS)

Is EaaS available in Canada?
Yes, but it’s still more common in IT, healthcare, and enterprise tech. Some industrial vendors are launching EaaS pilots for robotics, fleet tech, and energy-efficient systems.

Is EaaS better than leasing?
Not always. If you want long-term control, ownership, or resale value, leasing or financing may be better.

Is EaaS tax deductible?
Yes. Monthly subscription payments are usually fully deductible as operating expenses—but always consult your accountant.

Does Mehmi offer EaaS directly?
We don’t supply EaaS directly—but we help clients evaluate it, and can provide financing for complementary or long-term gear that isn’t suitable for subscription.

Final Word: Subscription Is an Option—Not a Default

Equipment-as-a-Service is gaining traction, and for the right business, it can simplify operations, improve uptime, and preserve capital.

But it's not a one-size-fits-all solution. For long-life, revenue-generating gear like trucks, trailers, CNCs, or cold storage, traditional leasing or financing often remains the smarter path.

Want help comparing EaaS vs traditional financing for your next equipment upgrade?
Speak to a credit analyst or use our calculator to explore flexible options that fit your business goals.

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