Equipment Financing Process: Step-by-Step Guide

Getting financing shouldn’t feel like navigating a maze.
Yet for many business owners, the process feels vague:

• What do I need to apply?
• How long does approval take?
• What happens after I sign?
• How do payments and final buyouts work?

Whether you’re purchasing your first commercial truck, upgrading a CNC machine, or leasing medical equipment, understanding the full equipment financing process removes stress and builds confidence.

This guide walks you through each step, from first contact to final payoff—so you know what to expect when working with Mehmi or any financing partner.

Step 1: Initial Inquiry & Needs Assessment

Every deal starts with a conversation.

At Mehmi, this typically begins with a phone call or online inquiry. We ask questions like:

• What type of equipment are you purchasing?
• Is it new or used? Dealer or private sale?
• How long have you been in business?
• What’s your budget and timeline?

This helps match you with the right type of financing:

• Loan vs. Lease
• Term length
• Lender fit based on your industry, credit, and asset

✅ Tip: You don’t need perfect answers—just be honest. We guide you from wherever you are.

Step 2: Quick Prequalification (Soft Pull)

To avoid unnecessary hits to your credit, Mehmi performs a soft credit pull first (with your consent).

This allows us to:

• Prequalify you for financing options
• Estimate rates, terms, and payment ranges
• Know whether to pursue full application or adjust strategy

We also review your business structure, ownership details, and time in operation to anticipate lender requirements.

Step 3: Document Collection

Once you’re prequalified, we’ll request key documents.

Standard Documents May Include:

• Vendor invoice or quote
• Driver’s licence (for vehicles or trucks)
• Void cheque or banking info
• Proof of business registration
• Financial statements or tax returns (if required)

If you’re financing through Mehmi, our goal is to keep paperwork minimal and streamlined—especially for deals under $250K.

Step 4: Lender Matching & Submission

Using your profile, Mehmi matches you with one or more lenders from our network of 30+ partners across Canada.

We submit the full application on your behalf and handle all follow-ups. This saves time and avoids you filling out forms for multiple banks or lenders.

Lenders review:

• Credit profile (personal and business)
• Asset type and resale value
• Debt-to-income or cash flow ratios
• Time in business and industry stability

✅ Tip: Applications under $150K can often be approved within 24–48 hours if documentation is ready.

Step 5: Approval & Offer Review

Once approved, you’ll receive a finance or lease offer outlining:

• Approved amount
• Interest rate or lease factor
• Term length (e.g. 36, 48, or 60 months)
• Monthly payment
• Buyout terms (if lease)
• Any fees (e.g. origination, doc fees)

This is the time to ask questions. Mehmi will walk through all terms in plain language.

You’ll also be able to compare offers if multiple lenders are in play.

Step 6: Final Documentation & Signature

After accepting the offer, we prepare your finance or lease agreement.

You’ll typically sign:

• The loan or lease contract
• Personal guarantee (if applicable)
• Pre-authorized debit agreement
• Vendor invoice confirmation

Most of this can be completed digitally, often within a day.

Step 7: Funding & Vendor Payment

Once signed, the lender releases funds—often directly to the vendor.

This is what enables:

• Pickup or delivery of your equipment
• Transfer of title (if applicable)
• Setup, install, or insurance activation

Funding can happen as fast as same-day after final signatures.

Explore: Apply Now

Step 8: Repayment Period

You’ll begin monthly payments shortly after funding—typically 30 days later.

Repayment Includes:

• Fixed monthly payment (for loans)
• Lease payments + optional buyout (for leases)
• Prepayment options, if negotiated
• Monthly reporting (automated statements)

Payments are usually auto-debited from your business account. You can request early buyout quotes at any time.

Step 9: End-of-Term Options

At the end of your lease or loan, you’ll have options depending on structure:

✅ If You Financed:

• You now own the equipment outright
• No further payments required

✅ If You Leased:

• Buy the equipment (e.g. $1 buyout or FMV)
• Return the asset
• Upgrade into new lease (especially common in trucks, tech, and medical)

Explore: $1 Buyout vs. FMV Lease

Step 10: Payoff & Closure

Once your loan or lease is paid off:

• The lender issues a paid-in-full statement
• Any liens (PPSA) are removed
• You’re clear to sell, refinance, or leverage the asset for more capital

At Mehmi, we also check in to discuss what’s next—whether it’s a second asset, refinance opportunity, or credit line.

Final Word: Financing Doesn’t Have to Be a Mystery

When you understand the full process—from application to payoff—financing becomes a growth tool, not a guessing game.

At Mehmi, we make sure you’re never left wondering what’s next. Whether it’s your first loan or your fifth fleet upgrade, our team makes the process transparent, human, and fast.

Want to start your financing journey with clarity?
Speak to a credit analyst or use our calculator to see what your payments could look like.

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