How can invoice factoring help transportation companies cover fuel and maintenance costs?

Invoice factoring basically turns your unpaid freight bills into fuel and repair money.

Transportation companies are almost always waiting 30–60 days to get paid, but fuel, driver pay, and shop bills are due this week. Factoring is a way to close that timing gap without taking on traditional debt.

Quick refresher: what is invoice (freight) factoring?

With freight factoring, you:

1. Deliver the load as normal.
2. Send the invoice and proof of delivery to a factoring company.
3. They advance you 70–95% of the invoice value within about 24–48 hours.
4. When your customer eventually pays, the factor sends you the remaining balance minus their fee (often 1–6% depending on terms and risk).

It’s structured as a sale of receivables, not a loan, so you’re not adding a new term debt to your balance sheet.

How this helps with fuel and maintenance specifically

1. Converts slow-paying invoices into same-week fuel money

Multiple sources (Geotab, NCFA Canada, factoring specialists) all point to the same core benefit: factoring turns unpaid freight invoices into near-immediate cash so carriers can cover fuel, repairs, payroll and other operating costs without waiting for brokers or shippers to pay.

Practically, that means:

• You deliver a lane for $10,000 on 45-day terms.
• Instead of waiting 45 days, a factor advances, say, 90% = $9,000 within 24–48 hours.
• That $9,000 is exactly what you use to buy diesel, cover DEF, pay the driver, and book your next service interval.

For many fleets and O/Os, it’s the difference between running the next week’s loads or parking trucks.

2. Smooths cash flow so you can plan fuel and maintenance, not firefight

Factoring gives you a much more predictable inflow: you know that when you submit invoices, you’ll see cash almost immediately instead of guessing when each broker cheque will arrive.

That steady cash flow lets you:

• Lock in regular PM schedules instead of stretching oil changes, brakes, or inspections.
• Budget fuel and shop spend week-by-week, not “whenever customers finally pay.”
• Take on more (or better paying) lanes because you’re confident you can cover the fuel to get there and back.

In other words, factoring doesn’t reduce fuel or repair costs directly; it makes them manageable and predictable.

3. Fuel cards, discounts, and fuel advances layered on top

Many freight factors now bundle fuel-focused perks with their programs:

• Fuel cards linked to your factoring facility, often with per-litre/ per-gallon discounts at major truck stops.
• Fuel advances (a percentage of the load value advanced when the truck picks up, not just after invoicing).
• Tools to hedge or plan around fuel price volatility using the stronger, more predictable cash flow factoring provides.

All of that directly increases your fuel purchasing power: instead of scraping by on a personal credit card at retail prices, you’re buying fuel on a discounted program funded by your own receivables.

4. Provides “on-demand” cash for surprise repairs

Breakdowns don’t care when your customers feel like paying.

Because factoring lets you pull cash whenever you have eligible invoices, you can use it as a flexible working-capital tool:

• Unexpected engine or transmission repair.
• Safety or compliance work flagged at a scale/inspection.
• Tires, suspension, or brake work you can’t safely delay.

Canadian and U.S. factoring providers explicitly list repairs and maintenance among the top expenses their clients cover with factoring advances.

Instead of scrambling for a high-interest MCA or putting a big shop bill on a card, you’re using your own paid-but-not-yet-collected revenue.

5. Reduces reliance on high-cost debt for operating expenses

Because factoring is a sale of invoices, not a term loan:

• You’re not stacking more principal and interest payments on top of truck loans and leases.
• You can often qualify even if your time-in-business or credit score are not strong enough for a bank line, as long as your customers are creditworthy.

That makes a big difference for fuel and maintenance, which are recurring and unavoidable. Paying those from factoring proceeds instead of from short-term, high-interest debt (cards, MCAs) generally leaves a healthier margin after factoring fees.

What to watch out for (so it actually helps your bottom line)

To make sure factoring is helping, not hurting:

• Understand the real cost. Most trucking-focused factors charge between 1–6% per 30 days depending on volume, risk, and terms.
• Clarify fee structure. Watch for minimums, wire/ACH fees, reserve fees, or long contract terms that don’t fit your business.
• Know who your factor will work with. They may decline high-risk brokers or shippers, which affects which loads you factor.
• Decide on recourse vs non-recourse. Non-recourse can protect you from bad debts in specific scenarios, but usually costs more.

If your margins are already razor-thin, you want to be sure you’re using factoring strategically—for example, on lanes or customers with solid rates and slow terms—rather than on low-paying freight.

How Mehmi can help

Mehmi Financial Group offers invoice factoring solutions for transportation and logistics companies across Canada, alongside truck and trailer financing and working-capital facilities.

In practice, we often:

• Use factoring to stabilize fuel and maintenance cash flow, and
• Pair it with equipment financing or refinancing so your trucks and trailers are funded on long-term structures, not short-term cash.

If you’re running into fuel or repair crunches because customers are slow to pay and want to see whether factoring makes sense for your lanes and margins, feel free to contact our credit analysts. We can walk through your current invoices, fuel spend, and fleet payments, then model how a Mehmi invoice factoring facility could support your fuel and maintenance budget month to month.

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